Real Estate Contracts Multi Agent Workflow

Artificial Intelligence

Challenge

A burdensome process requires employees from the legal department to manage unstructured PDFs to operate the legal dept business functions. The manual process of reading the documentation and collecting the information required to feed other IT systems is time consuming and error-prone.

The legal department manages a diverse portfolio of real estate assets, including residential, commercial, and industrial properties, as well as land. Each property is associated with a variety of documents, ranging from main contracts to annexes, tax payment receipts, floor plans, contract terminations, company acquisition notifications, notarial deeds, contract extensions, and more. The information contained in these PDFs is crucial for bureaucratic activities such as contract renewals, tax payments, and communications with both internal users and external partners and providers.

Solution

A comprehensive suite of generative AI features to easily access information from vector indexes and databases. The database is populated by an automatic data ingestion pipeline that analyzes and contextualizes unstructured data loaded by the users. User interfaces expose meaningful data to users, together with a direct link to the original sources containing the piece of information.

Benefit

Before adopting this solution, the legal department employees had to read the documents, perform data entry, update the ERP system with information from new documents, and notify both internal and external stakeholders. With the solution low-value-added tasks are automated, resulting in 50% of the legal department resources are employed to higher-value added activities.

Quote

The solution demonstrates the opportunity that Generative AI poses when we re-design the organization's internal processes. Even more so when unstructured data is the focal point of the information flow. Handling Unstructured docs with Generative AI through the solution by Ennova unlocks internal resources to sustain business growth.